Receptionist

Receptionist

Term: Permanent
Department: Office Services

Location: Cayman Islands

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We are looking for a Receptionist to provide a professional, efficient and courteous service to external and internal clients when managing the reception/switchboard and to provide a high quality service across a range of administrative support tasks, as delegated by the Office Manager or the Partners, to ensure the smooth running of the office.

Main responsibilities

Reception:

- Answering the door, greeting and looking after clients
- Operating the switchboard
- keeping reception in good order
- Receiving and logging of incoming and outgoing communications and liaison with others as necessary, including couriers and incoming deliveries, etc.
- Clearing of the postal box and distribution of all incoming mail and arranging postage for outgoing mail
- Setting up meetings, client facing rooms and the kitchen
- Managing the diary for all board and meeting rooms
- Organising catering and refreshments for meetings
- Before and after meetings, setting out and clearing the meeting rooms
- Maintaining all rooms so they are ready and fit for each meeting
- Keeping the kitchen tidy, ordering supplies and ensuring the fridges are well stocked Managing stationary inventory and ordering of supplies
- Assisting with monthly reconciliation of vendor accounts and payments of statements and invoices

General Office Support

- Providing cover as required with a number of finance related tasks.

Qualifications

A good level of secondary education is required

Knowledge/skills/experience

- Extensive and significant reception experience at professional service firm
- Good organisational and time management skills
- Excellent verbal and written communication skills
- Some finance or bookkeeping experience would be advantageous but not essential
- Confident PC user

Competencies

We would like you to have:

- Enthusiasm and a positive attitude
- The ability to communicate effectively with clients and colleagues at all levels
- A team spirited approach
- Good organisational skills and the ability to work under pressure
- Common sense and initiative
- Self-motivation/initiative
- A willingness to learn, adapt and be flexible
- Drive, determination and commitment

In this role you will be expected to:

- Adhere to all policies, procedures and regulations including those around anti-money laundering and terrorist financing.
- Commit to fulfilling your personal CPD requirements and to continually develop your skills and knowledge.
- Act in keeping with our core behaviours.

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