Vacancies

Property Administrator

Term: Permanent
Department: Property

Location: Jersey

Service: Property

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The property administrator is an key role in our property team, taking responsibility for the co-ordination of a high quality client administration service across the residential property practice area. We're looking for someone who loves working in a collegiate team and has great organisational and communication skills.

 

Main responsibilities

Under supervision of a senior member of the property team, you will help manage property related transactions by:

  • Being a first point of contact for new clients by providing fee quotes and taking instructions from clients in relation to residential property transactions.
  • Timely preparation of standard letters and e-mails relating to various residential property transactions.
  • Monitoring work allocated to conveyancers.
  • Using the Public Registry System (PRIDE) to undertake initial research.
  • Completing relevant checklists and forms.
  • Organising site visits, client meetings, court dates.
  • Keeping the senior members of the team and clients updated on the progress of the transaction.
  • In the case of a sale, liaising with the mortgage provider to obtain a redemption figure.
  • Liaising and developing good working relationships with current clients, agents and other intermediaries, in particular estate agents and mortgage brokers.
  • Working with the client take on team to ensure all of the new matter opening documentation is completed and transactions are accurately recorded on our internal systems and on the Court Contract List.
  • Getting involved in business development initiatives which includes updating the business development intranet site.
  • Taking responsibility for any related projects or tasks delegated by a senior member of the team from time to time.

Qualifications

  • Educated to A level or equivalent.

Knowledge/skills/experience

  • Knowledge of Jersey property law and the property market would be desirable.
  • Excellent client management skills with an awareness of "client touch points".

Competencies

  • Strong written and verbal communication skills.
  • The ability to manage time effectively and to prioritise and organise workload.
  • Accuracy with attention to detail.
  • Confidentiality and discretion.
  • Ability to work as a team player.

In this role you will be expected to:

  • Adhere to all policies, procedures and regulations including those around anti-money laundering and terrorist financing.
  • Commit to fulfilling your personal CPD requirements and to continually develop your skills and knowledge.
  • Act in keeping with our core behaviours.
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