Senior Client Take-on Administrator

Term: Permanent
Department: Client take-on

Location: Jersey

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The Client Take-on team provides multi-jurisdictional coverage across the globe acting as the first line of defence protecting the business against legal, financial and reputational risks.  Our team is small and busy so organisation is key, our ideal candidate would be a self starter with a flexible attitutude and a willingness to help out other team members when required. 

Purpose of the job

To be an integral member of the Client Take-on team assisting with all aspects of the client due diligence process.

Main responsibilities

  • Prepare client/matter files and open the new matter through the on boarding software.
  • Check relevant databases to ascertain whether a potential client is an existing client or whether there is a conflict of interest.
  • Undertake searches, appropriate checks and prepare internal and external documentation as applicable including an initial internet PEP searches as applicable.
  • Liaise with clients as appropriate.
  • Prioritise and track the progress of CDD documentation and matter opening and obtain progress updates from the client or fee earner as appropriate.
  • In consultation with the relevant fee earner agree approach to obtaining additional information as necessary.
  • Support junior members of staff in formulating CDD requests and understanding complex structures
  • Liaise with members of the Compliance team as required for guidance and advice and arrange sign off of client take on files.
  • Escalating any issues/risks arising promptly to the fee earner, group partner or Compliance team where appropriate.
  • Ensure an awareness and understanding of Regulatory requirements in the relevant jurisdictions.


  • Educated to A-level or equivalent standard.
  • Ideally have completed or be looking to undertake a relevant ICA qualification.


  • Good understanding of company and trust structures.
  • A minimum of 3 years' experience in a similar role ideally within a professional services company.
  • Exposure to a compliance or legal environment beneficial.
  • Good technical knowledge with a willingness to develop an understanding of AML legislation.
  • Strong IT skills.


We would like you to have:

  • Good interpersonal skills are required to develop close working relationships with colleagues and clients.
  • Strong prioritisation skills and the ability to work under pressure.
  • Flexibility, energy and enthusiasm.
  • A solution driven attitude to problems.
  • Good organisational skills and the ability to work methodically and accurately.
  • Team spirited.

In this role, you'll be expected to:

  • Adhere to all policies, procedures and regulations including those around anti-money laundering and terrorist financing.
  • Commit to fulfilling your personal CPD requirements and to continually develop your skills and knowledge.
  • Act in keeping with our core behaviours.
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